Following and Notes
Local governments are swimming in data. And BuildingBlocks users are in deeper waters than most, with all their property information centralized from every department and system into a single platform. It makes understanding what is going on across the city fast & easy. But sometimes it’s not the neighborhood that needs attention—it’s a specific property. With all that data, how do you track when critical events happen on a single property? It used to be that you looked at the Timeline on the Property Profile. Or you could set an Alert [LINK] for one of your saved filters. But we heard from our users that tracking changes at the property-level and sharing updates with their co-workers would be a game changer.
You ask, we deliver. Today we are launching the Following and Notes features on the Property Profile. Following lets you set up alerts to receive an email when there are specific changes to a property, like a sale or a new police incident. Or you can track all new events or changes. And you can even tag your colleagues to send them email alerts for specific updates important for their work.
Notes is an inter-office communication tool that allows you to attach your own notes and updates to a Property Profile and to add other users to get updates when new notes are posted.
And as the cherry on top, we’ve added a Save button to add a property to a My Properties group directly from the Property Profile.
Directly below the address on the Property Profile, there are five action buttons: Print, Follow, Notes, Documents, and Save.
- Print: This one’s pretty straightforward. Print out the entire property history
- Follow: First select what specific changes and/or new events you want to track, or click Select All. Your user will be automatically added as a Follower, but you can remove yourself and tag other users.
- Notes: Type a note in the text entry box that will be added to the Property Profile. (If your BuildingBlocks instance is public, these will not be visible to users that aren’t signed in.) You can also add yourself or other users to receive email alerts when new notes are added.
- Documents: Another no-brainer. Upload documents related to the property.
- Save: Either create a New Group or add the property to an existing group of properties.
“Every department in the city is using their own system to track cases and properties. But problem properties are a cross-departmental problem. We were all using our own spreadsheets to track our progress and manage our Problem Properties Task Force. Now, we can share updates, get alerts when there are new complaints or when the property is sold or rehabbed, and even organize our meetings with My Properties. Nothing slips through the cracks anymore.” Problem Properties Coordinator, Massachusetts